9. Best Practices for Working Drawings and Specifications
On all drawings which are intended to convey architecture information and services, a title block should be provided. The title block should contain:
- the name of the architect;
- the license number and expiration date of the architect’s registration;
- the name and location of the firm providing the architecture services;
- the name of the project and project location;
- the client for whom the services have been provided;
- the date the work was completed.
In addition, the title block may contain identification of those who prepared and checked the documents, as well as drawing numbers and such similar incidental items as are customary.
Working drawings and specifications submitted to public officials should not include the name of a non-licensed consultant.
Similar information shall be provided on the title page of all specifications and reports.
Architects should legibly indicate their name and business address on all architecture documents. Architecture documents which are issued for preliminary or conceptual use shall clearly note the intended purpose of such documents. When elements of the project are shown on an architecture document only for information or clarification and the architect does not intend to accept responsibility for the elements, the architect shall clearly note on the documents the extent of his/her responsibility. Additionally, an architect should cite the source of existing condition information provided by others on working drawings and specifications.
Architects should clearly note on any preliminary architecture documents that such documents are not in final form but are being transmitted to the public agency for review, comments and interpretations. The documents may subsequently be revised by the architect to reflect resolution of issues with the public agency prior to final action by the agency. Changes, revisions and modifications to a project may prompt additional document submittal for agency approval action on the same project.