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New York State Education Department Approval as a Sponsor of Architecture Continuing Education Programs

This page explains the requirements for becoming an approved sponsor of continuing education for architects in New York State. Once you have read the "Standards" below, please complete the application, Form 1-SB ARCH (121 KB), and send it to the address at the end of the application form along with the supporting materials requested. You must also enclose a check made out to the "NYS Education Department" in the amount of $900. Sponsors are approved for a period of three years. Sponsors are required to keep records on the continuing education programs that they offer. The details concerning the record keeping requirements are included in the "Standards" document.

An organization must comply with the applicable requirements of Section 69.6 of the Commissioner's Regulations to obtain State Education Department approval as a sponsor of continuing education for architects. Sponsors are expected to meet or exceed the standards detailed in this document. Approvals are valid for a period of three years and can be renewed.

Should you have questions concerning the requirements, please contact the State Board for Architecture.

Standard 1 - Organization

Section 69.6 (i)(3)(ii)(b) of the Regulations of the Commissioner of Education require organizations to document that they are an organized educational entity, or an entity that has expertise in the professional areas that will be taught, including but not limited to a school of architecture accredited by an acceptable accrediting agency; or a national, State, or local architecture association or organization.

Standard 2 - Courses/Educational Activities

Courses/educational activities are offered in appropriate subject areas.

Section 7308 of the Education Law limits the educational programs an architect may use to meet the continuing education to "courses of learning" and "educational activities" which contribute to professional practice in architecture. Sponsors must offer courses/educational activities in one of the subject areas listed below:

  1. The following subject areas relating to health, safety and welfare (HSW):
    • Practice Management
    • Project Management
    • Programming and Analysis
    • Project Planning and Design
    • Project Development and Documentation
    • Construction and Evaluation
    • other subject areas of practice, law and ethics which may contribute to the health, safety and welfare of the public
  2. Other topics in subject areas in architecture, engineering, interior design, land surveying, landscape architecture, and geology which may contribute to the professional practice of architecture as such practice is defined in section 7301 of the Education Law.

Sponsors must offer courses/educational activities in one of these subject areas. Subject areas that do not contribute to the professional practice of architecture as defined in section 7301 of the Education Law, such as limiting the design professional's liability, maximizing fees, project photography, and non-architectural software are not acceptable subjects.

An hour of continuing education is one contact hour of at least 50 minutes duration. Most continuing education providers give credit in hours (e.g. One AIA Learning Unit (LU) is equivalent to one hour of continuing education), however, some courses may be given in continuing education units. One continuing education unit (CEU) equals 10 contact hours. Therefore, .1 CEU equals one contact hour, .2 CEUs equals two contact hours, and so on.

Please note that if courses are longer than one hour in duration, then time spent on breaks and while eating meals will not count towards the amount of hours. For example, a course takes place from 9am - 5pm, inclusive of one hour for lunch and two 15-minute breaks; one in the morning, and one in the afternoon. Credit for this course would break down as follows:

Hours Counted Hours Deducted
9am - 5pm 8 hours
Lunch - 1 hour
Two breaks - .5 hour
CE credit hours 6.5 hours

In addition, sponsors must:

  1. maintain and use written procedures to identify, design, and evaluate prospective courses/educational activities before offering or sponsoring them; and
  2. maintain and use written procedures to evaluate the effectiveness and overall quality of courses/educational activities. The procedures shall specify how course/educational activity attendees participate in such evaluation and ways the evaluations are used to update or modify courses/educational activities. Procedures may include, but need not be limited to, written post-course evaluations by participants. Use of course/educational activity monitors to attend and assess the quality of courses/educational activities can be an especially effective evaluation tool.

Standard 3 - Instructors

Instructors are qualified to teach the courses/educational activities which will be offered.

Section 69.6 (i)(3)(ii)(c) requires sponsors to provide course/educational activity instructors who are qualified to teach the courses/educational activities which will be offered, including but not limited to, faculty of a college of architecture accredited by an acceptable accrediting agency; or instructors who are authorities in design and building sciences; who are specially qualified, in the opinion of the department, with the assistance of the State Board for Architecture, to conduct such courses/educational activities.

Sponsors must assure that instructors meet this standard and must:

  1. maintain and use written criteria and procedures to select instructors, including job descriptions, intended to assure that every instructor is qualified by training and/or experience to teach the course/educational activity; and
  2. maintain and use written procedures to evaluate instructors' performance. Both attendees' written evaluations and assessments by course/educational activity monitors may appropriately be part of the evaluation of instructors' performance.

Standard 4 - Assessment of Learning

Sponsor has a method of assessing the learning of participants.

Section 69.6 (i)(3)(ii)(d) requires sponsors to have "a method of assessing the learning of participants...."

Sponsors must maintain assessment methods that (1) are appropriate to the course/educational activity objectives and educational methods, and (2) measure the extent to which the objectives were accomplished. These methods may include, but need not be limited to, post-tests, questionnaires, and attendees' evaluations. Course/educational activity monitors may also be effective components of a method of assessing learning.

Standard 5 - Records

Sponsor will maintain records for at least six years from the date of completion of coursework/educational activity.

Section 69.6 (i)(3)(ii)(e) requires that sponsors "will maintain records for at least six years from the date of completion of course work, which shall include, but shall not be limited to, the name and curriculum vitae of the faculty, a record of attendance of licensed professionals in the course if a course, a record of participation of licensed professionals in the educational activity if an educational activity, an outline of the course or activity, date and location of the course or activity, and the number of hours for completion of the course or activity."

Sponsors must create and maintain for at least six years the following records for each course or educational activity:

  1. the date and location of the course/educational activity;
  2. the name and curriculum vitae of the instructor/presenter;
  3. the objectives and learning methods of the course/educational activity;
  4. the outline of the course/educational activity, the assessment methods used, and the number of contact hours of the course/educational activity;
  5. a summary of any evaluation of the course/educational activity;
  6. copies of all promotional materials used in a course/educational activity;
  7. any evaluation of the need for the course/educational activity; and
  8. the list of licensed professionals in attendance, including the profession(s) in which each is licensed.

Sponsors must provide a Certificate of Completion to licensed professionals who have completed a course/educational activity for continuing education credit. A Certificate of Completion should contain the following information:

  • attendees name
  • title of the course, program, or educational activity and any identification number assigned to it by the sponsor
  • number of hours completed (HSW and LU)
  • the sponsor's name and any identifying number
  • verification by the sponsor of attendance
  • the date and location of the program, course, or educational activity

Inquiries and applications (42 KB) to become an approved sponsor of continuing education can be obtained from the: New York State Education Department, State Board for Architecture, 89 Washington Avenue, 2nd Floor East Wing, Albany, NY 12234-1000 Phone: (518) 474-3817 x110 E-mail: archbd@nysed.gov