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Supervision of Individuals Completing their Experience Requirement

Disclaimer: Law, rules and regulations, not Guidelines, specify the requirements for practice and violating them constitutes professional misconduct. Not adhering to this Guideline may be interpreted as professional misconduct only if the conduct also violates pertinent law, rules and regulations.

Supervision of Graduates Completing their Experience Requirement

The licensed professional who serves as supervisor of an individual who is gaining the required experience for licensure has the responsibility for transitioning the supervisee from student to professional. Supervision in this capacity consists of overseeing the work of the person completing the 36-week and 1,260 hour experience requirement, and of mentoring that individual so that they gain the competence and confidence to practice independently. 

Recent graduates have a given knowledge base and a limited skill set. The purpose of the experience requirement for licensure is to give each graduate the opportunity to develop and use his/her skills, and to receive ongoing feedback and professional support from the professional who supervises them.
With this in mind, the supervisor must be readily available to the supervisee, and should

  • provide direct observation of the supervisee with clients;
  • review the records of the supervisee;
  • provide co-treatment with the supervisee, when appropriate;
  • direct the supervisee toward professional training activities;
  • provide regular feedback to the supervisee concerning professional strengths and weaknesses;
  • set a professional example for the supervisee.

Supervisors should use the published "Guidelines for Evaluating Applicant's Experience" to assess whether an individual has successfully completed the experience requirement.

Supervisors should understand the New York State regulations concerning the experience requirement:

  • An applicant must complete at least five hours per week and no more than 45 hours can be counted in a single week. 
  • The supervisor must provide at least 6 hours of direct and 6 hours of indirect supervision for every 12 weeks or 420 hours completed. If an applicant does not complete at least 12 weeks or 420 hours with a placement, the hours may still be used if the supervisor provided at least 6 hours of direct and 6 hours of indirect supervision.
    • Direct supervision is defined as in person or online in real time (synchronous) where the mentor is observing the applicant provide evaluations, treatments, or counseling with the patient and/or their families.
    • Indirect supervision is defined as reviewing diagnostic reports, treatment records, plans of treatment; monitoring the applicant’s participation in case conferences or professional meetings, and/or evaluation the applicant’s work by consulting with colleagues or clients and their families.
  • An applicant for licensure has only 48 (consecutive) months to complete the 36 week/1,260 hour experience requirement. 
  • If an applicant will need to directly bill to Medicare programs during their experience, they should request a Limited License prior to starting their experience. Applications for a Limited License require submission of an Application for Licensure (Form 1) and fee, Certification of Professional Education (Form 2) and, with the supervisor, completion of the Application for Limited License (1LL) and Certification of Supervisor for Limited License (Form 5CS). 
  • For non-school based practice, the supervisor must be licensed in New York State and currently registered as an audiologist or SLP.
  • For school-based practice, the supervisor may be New York State licensed and registered, or may hold American Speech-Language Hearing Association (ASHA) Certificate of Clinical Competence (CCC).
  • At the completion of the supervised experience, the supervisor must complete Form 4B, Record of Supervised Experience and submit it to the Office of the Professions as directed at the end of the form or the applicant may request ASHA submit a Verification of Certification.