Tips to Avoid Unnecessary Processing Delays

  1. Your application will be returned if your entity includes only one member as an owner and your entity name includes plural terms such as group, associates, physicians, etc. ( Business Corporation Law, Article 15; Regulations of the Commissioner of Education, Part 59, Section 59.10; Board of Regents Rule 29.1).

  2. Your application will be returned if you do not submit an explanation for words used in your entity name that are: initials, foreign words, surnames, abbreviations or words not commonly used (Business Corporation Law, Article 15; Regulations of the Commissioner of Education, Part 59, Section 59.10; Board of Regents Rule 29.1).

  3. Your application will be returned if the signature on your application does not match the name on your professional license (Business Corporation Law, Article 15).

  4. Your application will be returned if the names of the members of your entity do not match the name on their professional licenses (Business Corporation Law, Article 15; Regulations of the Commissioner of Education, Part 59, Section 59.10).

  5. Your application will be returned if you do not include periods after the corporate designations P.C. or D.P.C. anywhere in the application that this designation is used (Business Corporation Law, Article 15).

  6. Your application will be returned if you use the M.D. designation anywhere in your application papers, including the name of the entity, unless you provide proof that you have in fact received that degree (Education Law, Title 8, Article 131, Section 6529; Board of Regents Rule 29.1).

  7. Your application will be returned if you do not state the appropriate purpose of your entity. The purpose must match the professional title as used in Title VIII of the Education Law and Board of Regents Rule 29.1. (Business Corporation Law, Article 15).

  8. Your professional corporation application will be returned if the owner of the entity did not sign the application for authority unless an affidavit giving permission for another to sign the application is submitted with the application (Business Corporation Law, Article 15; Regulations of the Commissioner of Education, Part 59, Section 59.10).

  9. Your application will be returned if the name of the entity includes a term that does not meet the requirements set forth in New York State Education Law, Chapter 316 of the Laws of 2005.

  10. Your application will be returned if the following terms are used in the name of the entity:

  11. Misleading Words That Are Not Allowed in the Name of an Entity
    Cure
    Healing
    International
    Management Co.
    National
    Network
    Partners
    Spa
    *Center
    *Clinic
    *Hospital

    *as per Article 28 of the Public Health Law
    *Exception for the use in the profession of Veterinary Medicine

    Please note: This list is not all inclusive, contact the Professional Corporations Unit with questions

  12. Your application will be returned if the name includes terms that fall under Article 28 of the Public Health Law.

  13. Your application will be returned if the name includes terms that indicate professional superiority (Board of Regents Rule 29.1).

    Claims of Superiority Not Allowed in the Name of an Entity
    Advanced
    Best
    Exceptional
    Expert
    Outstanding
    Premier
    Special
    Super
    Ultimate

    Please note: This list is not all inclusive, contact the Professional Corporations Unit with questions

  14. Your application will be returned if you are a physician currently working with a limited license and there is no duration clause, a clause stating the entity will dissolve no later than the date of the limited license, in the submitted document.

  15. Your application will be returned if you use a specialty area in the name but you do not submit board certification documentation in that specialty area. This applies to the professions of physical therapy, dentistry, medicine and veterinary medicine. (Regulations of the Commissioner of Education, Part 59, Section 59.10).

  16. Please be aware that assumed names and dbas must still meet the same naming requirements as original names.

  17. Your entity will not be listed on the Office of Professions website until you submit a certified copy of your filing from the New York Department of State to the New York State Education Department, Office of the Professions, Professional Corporation Unit (Business Corporation Law, Article 15).

  18. Domestic entity applications for authority to do business in New York will be returned if there is a reasonable belief that there is an affiliation with a foreign entity not having authority to do business in New York or if the name reasonably implies such affiliation (Board of Regents Rule 29.1).

  19. If your application is not approved, the check you submitted with your application will be sent back to you with your rejection letter.

  20. Veterinary entities using the words hospital, center or clinic must submit a statement with their application that the facility will have pens, cages and personnel to adequately accommodate the animals.

  21. A PC that becomes a DPC can obtain the required tax clearance document from the NYS Department of Taxation and Finance by contacting the Call Center at (518) 485-6027.

  22. Please be aware that listing your business address in the paragraph which designates the Secretary of State as agent of the professional corporation upon whom process against it may be served, may help to assure that you receive all future correspondence from our department in a timely manner. In addition, please be aware that the business address will be available to the public.
Last Updated: April 7, 2014